WEBSTER PARISH SCHOOL
BOARD MEETING
MINUTES FOR
MONDAY, JULY 6, 2020
6:00 P.M.
The Webster Parish School Board met in its regular meeting in the Educational Services Center, 1442 Sheppard Street, Minden, Louisiana on Monday, July 6, 2020 at 6:16 P.M. Following Covid 19 Pandemic Guidance, the following members were in attendance using six feet social distancing: with the following members in attendance: Jerry Lott, Penny Long, Margaret Edens, Malachi Ridgel, Johnnye Kennon, Charles Strong, Linda Kinsey, Jeri O’Neal, Ronnie Rhymes, Glenda Broughton, and Fred Evans. Frankie Mitchell attended the meeting by Google (virtual viewing) invite. Prayer was given by Margaret Edens. Pledge of Allegiance by Malachi Ridgel. Greetings were given by President Johnnye Kennon. Vice-President Charles Strong asked that we amend the agenda for ITEM 4A. Motion was seconded Jerry Lott. No objections, motion passed.
ITEM #2. Approve Minutes from Curriculum Committee Meeting held Monday, June 15, 2020 at 5:00 P.M. Motion to accept was made by Malachi Ridgel; seconded by Margaret Edens. Motion passed.
ITEM #3. Approve Minutes from Regular Board Meeting held on Monday, June 15, 2020 at 6:00 P.M. Motion was made by Linda Kinsey; seconded by Glenda Broughton. Motion passed.
ITEM #4. Attorney Paul Kitchens to address the board. Attorney Kitchens informed the board that the Webster United Federal Credit Union building was on the grounds of Webster Parish School Board land June 23, 1983. It was a 99 year lease at $10.00 per year. It is built on peers and beams. No other persons can use the building. Under the ground lease agreement the lease is terminated. Carter Credit Union will have to move the building. Penny Long stated talking about the options to be given to Carter Credit Union to remove the building. There was no time frame given in 1983. Frankie Mitchell ask if some of the past board officers of the Webster United Federal Credit Union could meet with Attorney Kitchens for him to explain to them what has been done. Jerry Lott agreed to the same with Frankie Mitchell. Motion made by Charles Strong that Superintendent Rowland and Attorney Paul Kitchen will handle this by meeting with Carter Credit Union and Webster United Credit Union to speak with those members before any dissolution takes place. Motion was seconded by Jerry Lott. Fred Evans had question about how would they have a say in this? It will be to only let them know what has been done. Further remarks were given by Frankie Mitchell. Attorney Kitchen stated that the building would have to be moved or it goes to the school board. Jerry Lott included it in his motion to let members know. No objections, motion passed.
ITEM #4A. Consider approval of awarding Base Bid of $895,000 and Alternate #1 $10,000 to Blocker Builders, LLC. for improvements to gymnasium and parking lot at Doyline High School. Total contract would be $905,000.00 using Doyline Maintenance Fund. Motion was made by Penny Long; seconded by Frankie Mitchell. Roll call vote; Jerry Lott wanted to know if you have to be present to vote. Attorney Jon Guice explained that your vote will be by a quorum. If you can be in attendance by video that vote will not count. Frankie Mitchell withdrew her motion. Motion was second by Jerry Lott. Roll call vote was unanimous. Penny Long wanted to know if it was bond money used. Finance Director Crevonne Odom stated no.
ITEM #5. To consider approval of Webster Parish Parent Family Engagement in Education Policy and Grievance Policies for 2020-2021. Motion was made by Jeri O’Neal; second by Ronnie Rhymes. Motion passed.
ITEM #6. To consider approval of Webster Parish Homeless Policies and Procedures for 2020-2021. Motion to approve was made by Malachi Ridgel; second by Margaret Edens. Motion passed.
ITEM #7. To consider approval of these documents to be changed from Board approved documents to internal administrative regulations and procedures.
a.) Internet Safety Plan
b.) Employee Acceptable Use Agreement
c.) Student Acceptable Use Agreement
d.) Employee Internet Safety and Acceptable Use Consent Form.
e.) Student Internet Safety and Acceptable Use Consent Form.
Motion was made by Jeri O’Neal; second by Fred Evans. Motion passed.
ITEM #8. Consider approval of the updated revisions to the following policy: IFBGA – Student Computer Access and Use. Motion was made by Malachi Ridgel; second by Glenda Broughton. Motion passed.
ITEM #9. To consider approval for the appropriate funds to purchase the technology items needed for FY 20-21 Strong Start 2020 Program. Upon availability, the funds below will be reimbursed with the Governor’s Emergency Education Relief Funds (GEERF).
A. District 6 ½ Cent Sales Tax Fund (Minden Area) $145,065.06
B. Springhill Maintenance Fund $ 58,015.11
C. Consolidated 3 Maintenance Fund (LHS & Central) $ 54,358.47
D. Doyline Maintenance Fund $ 26,087.70
E. Sarepta Maintenance Fund $ 23,904.63
F. Shongaloo School Building Fund $ 10,260.43
G. Cotton Valley Maintenance Fund $ 9,168.90
TOTAL $326,860.29
Motion was made by Fred Evans; second by Ronnie Rhymes. Fred Evans asked the question if we are spending the money, if availability. Finance Director Crevonne Odom informed him that we will receive the money. It will be refunded. She also stated that we have to have this done in order to reconnect for 2020. Jerry Lott wanted to know what states plan for reopening of schools in Webster Parish? Mrs. Odom further elaborated on the item and the finances. The Governor stated he wanted every child to have a chrome book and hot spots for our students. Students will be fed in the classrooms. This is what those funds are for. Motion passed.
ITEM #10. To consider permission to advertise for a RFP (Request for Proposal) for Medical GAP Insurance for the district. Question was ask by Fred Evans what is GAP Insurance. Finance Director, Crevonne Odom explained to him that we are currently pay a high premium. But the deductible would be low. It will help give some relief to our employees. Motion was made by Penny Long; second by Malachi Ridgel. Jerry Lott wanted to know if they still have a committee on insurance; Mrs. Odom stated yes. Margaret Edens remarked that she just needs permission to explore. Motion passed.
ITEM #11. To consider approval of revised 2020-2021 Webster Parish School Calendar. Motion to accept was made by Fred Evans; second by Linda Kinsey. Motion passed.
Vice-President Charles Strong ask to make a motion that Items #12 thru 20 be done in global vote; second by Penny Long. Motion passed with a unanimous vote.
Requests for Consolidated 3 Maintenance Fund
ITEM #12. To consider approval for Change Order #1, Gentry & Holder Floors, Inc. to patch pine flooring, sand and finish stage floor of gymnasium at Central Elementary School in the amount of $8,250.00, using Consolidated 3 Maintenance Fund.
ITEM #13. To consider approval for Hercules Ag and Outdoor to sandblast, prime and paint all metal surfaces at the baseball, softball, and football facilities at Lakeside Jr./Sr. High School in the amount of $10,500.00 using Consolidated 3 Maintenance Fund.
ITEM #14. To consider approval for Creative AVL Solutions, LLC to replace the sound system at the football stadium at Lakeside Jr./Sr. High School in the amount of $25,960.82 using Consolidated 3 Maintenance Fund.
ITEM #15. To consider approval for Hercules Ag and Outdoor to remove and replace doors on back of cafeteria, build new garbage containment at Central Elementary School in the amount of $10,325.00 using Consolidated 3 Maintenance Fund.
ITEM #16. To consider approval of Central Elementary School to purchase from DETEL Computer Solutions 18 laptops in the amount of #22,482.00 using Consolidated 3 Maintenance Fund.
Request for District 6 ½ Cent Sales Tax Fund
ITEM #17. To consider approval for Grider’s Glass Inc. to furnish and install glass wall and door at Webster Jr. High School in the amount of $6600.00 using District 6 ½ Cent Sales Tax Fund.
Request for Doyline Maintenance Fund
ITEM #18. To consider approval for Anti-Pest & Veitch to treat Doyline High School for termites in the amount of $2,969.00 using Doyline Maintenance Fund.
Requests for Springhill Maintenance Fund
ITEM #19. To consider approval for Grider’s Glass Inc. to furnish and install sneeze guards at Brown Upper Elementary School in the amount of $1200.00 using Springhill Maintenance Fund.
ITEM #20. To consider approval to ratify payment of invoice #5452 from Stewart Electric in the amount of $1950.00 to remove broken light pole and lights from North Webster High School Baseball Field using Springhill Maintenance Fund.
ITEM #21. Enter into Executive Session Pursuant to La.R.S.42:17(A)(1) to discuss the Superintendent’s evaluation. Motion was made by Charles Strong, second by Malachi Ridgel to go into executive session. Motion passed. Frankie Mitchell was included in the executive session.
Motion was made by Jeri O’Neal and second by Charles Strong to go back into regular session at 7:25 P.M. Motion passed. Attorney Jon Guice explained that there will be no changes. The Superintendent has taken the contract and has no terms, up to 4 years to move to extend the contract for 4 years.
ITEM #22. Consider extension of Superintendent’s contract. Motion to accept was made by Fred Evans; unanimous second by all vote of registration.
ITEM #23. PERSONNEL REPORT – There were no questions.
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WEBSTER PARISH
PERSONNEL REPORT
Date: JULY 06, 2020
Personnel Director- ROBIN TUCKER
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NAME
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Position
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Location (From/To)
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Action
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New Position
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Effective Date
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Funding Source
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ADKINS, PRESLEY
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TEACHER
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JONES
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RESIGNATION
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08/01/20
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ADKINS, SARAH
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TEACHER
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BROWNING
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RESIGNATION
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06/22/20
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BISSELL, KAY
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TEACHER
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BROWNING
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RETIREMENT
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07/29/20
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BROWN, JESSICA "JADE"
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TEACHER
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NWHS
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RESIGNATION
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08/01/20
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COOK, DALA
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TEACHER
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RICHARDSON
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REPLACING STEPHANIE JOSLIN WHO TRANSFERRED TO ANOTHER POSITION(CORRECTION)
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08/04/20
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DAVIDSON, SHELLY
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PARAPROFESSIONAL
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LAKESIDE
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REPLACING WHITNEY VOLLMER WHO TRANSFERRED TO ANOTHER POSITION
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08/04/20
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EDENS, MARTHA
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TEACHER
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BROWN UPPER
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ONE YEAR LEAVE WITHOUT PAY FOR 2020-21 SCHOOL YEAR
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08/04/20
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EDWARDS, ALEXA
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TEACHER
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NWHS
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RESIGNATION
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08/01/20
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FERGUSON, DAIJONNI
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TEACHER
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BROWNING
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REPLACING KAY BISSELL WHO RETIRED
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08/04/20
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HEARD, KATRINA
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TEACHER
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NWJH
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NEW POSITION BASED ON ENROLLMENT
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X
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08/04/20
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JOSLIN, STEPHANIE
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TEACHER
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PHILLIPS
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REPLACING RACHEL BROWN WHO TRANSFERRED TO ANOTHER POSITION
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08/04/20
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LEE, AMY
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TEACHER
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JONES/RICHARDSON
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TRANSFERRING FROM TEACHER AT JONES TEACHER AT RICHARDSON FOR GRADE LEVEL NEED (CORRECTION)
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08/04/20
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LEE, AUBREY
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TEACHER
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LAKESIDE
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REPLACING MICHAEL MARTIN WHO RESIGNED
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08/04/20
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LEE, EMILY
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TEACHER
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RICHARDSON
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REPLACING JANA HADWIN COMPLETION OF 1 YEAR CONTRACT
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08/04/20
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LINSON, TERA
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TEACHER
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WJH
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REPLACING ANNA SPEER WHO TRANSFERRED TO ANOTHER POSITION
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08/04/20
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LOFTIN, CHIQUITA
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TEACHER
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PHILLIPS
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RENEWAL OF POSTION AT J.A. PHILLIPS ELEM SCHOOL
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08/04/20
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MCLAUGHLIN, JAMIE
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TEACHER
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RICHARDSON
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REPLACING DAIJONNI FERGUSON WHO COMPLETED CONTRACT (OYO)LAST NAME CORRECTION
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08/04/20
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MCMULLAN, KORIE
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TEACHER
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BROWNING
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RESIGNATION
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06/10/20
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MORRIS, KELSEY
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TEACHER/PARAPROFESSIONAL
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RICHARDSON/DOYLINE
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TRANSFERRING FROM TEACHER AT RICHARDSON TO PARAPROFESSIONAL AT DOYLINE REPLACING TAMIKA WASHINGTON WHO TRANSFERRED TO ANOTHER POSTION
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08/04/20
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NORTON, LE'GABRIEL
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TEACHER
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BROWN UPPER
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REPLACING SU ANNE INGLE WHO RETIRED
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08/04/20
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QUINN, JORDAN
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TEACHER
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LAKESIDE
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RESIGNATION
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08/01/20
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ROGERS, AMANDA
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TEACHER
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PHILLIPS
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RENEWAL OF POSTION AT J.A. PHILLIPS ELEM SCHOOL
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08/04/20
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SPEER, ANNA
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TEACHER
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WJH/LAKESIDE
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TRANSFERRING FROM WEBSTER JR HIGH TO LAKESIDE REPLACING JORDAN QUINN WHO RESIGNED
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08/04/20
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STEWART, KENNETH
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TEACHER
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LAKESIDE
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REPLACING DOROTHY BAKER WHO RETIRED
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08/04/20
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WHITE, JEMMIE
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CUSTODIAN
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NW UPPER
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TRANSFERRING FROM 10 MONTH TO 12 MONTH CUSTODIAN REPLACING HILDA EVANS WHO RETIRED(DATE CORRECTION)
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07/01/20
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WILLIS, DIANNE
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10 MONTH-8HR CUSTODIAN
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NWHS
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REPLACING BILLY GREEN WHO TRANSFERRED TO ANOTHER POSITION (DATE CORRECTION)
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07/22/20
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WOODFIN, DANA
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TEACHER
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NWJH
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REPLACING MACY FRANKLIN WHO TRANSFERRED TO ANOTHER POSITION
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08/04/20
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ITEM #24. School Community Liaison Report
ITEM #25. Superintendent’s Report. The Superintendent gave this time to Attorney Guice. He informed the board that these are trying times. Senator Cleo Fields sent a letter to BESE to halt all athletics. July 14 or 15, 2020, BESE will meet to hand out the guidelines for the opening of schools. New word is pivoting due to the virus fluxing we have to be flexible. What are we going to do with minutes of curriculum? He stated that Dr. Brumley comes with a world of experience and knowledge. Penny Long wanted to know if we are still on for 2020 graduation, the answer was yes.
ITEM #26. Announcement
· Sales Tax Report for June 2020
· Next Board Meeting - Monday, August 3, 2020
The being no other business, the meeting adjourned at 7:40 P.M.
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JOHNNYE KENNON, PRESIDENT JOHNNY R. ROWLAND, JR., SECRETARY