WEBSTER PARISH SCHOOL

BOARD MEETING

MINUTES FOR

MONDAY, SEPTEMBER 10, 2018

6:00 P.M.

The Webster Parish School Board met at 1442 Sheppard Street, Minden, Louisiana, on Monday, September 10, 2018 at 6:00 P.M.  The meeting was called to order by President Johnnye Kennon with the following members present:  Margaret Edens, John Madden, Jerry Lott, Malachi Ridgel, Johnnye Kennon, Charles Strong, Penny Long, Ronnie Broughton, Frankie Mitchell, Linda Kinsey, Jeri O’Neal, and Ronnie Rhymes.  Prayer was given by Linda Kinsey.  Pledge of Allegiance was led by Frankie Mitchell. The president greeted the audience and asked that all cell phones be silent. Ronnie Rhymes stated that we need to start getting agenda items in to the secretary on time or get rid of the rule. Frankie Mitchell stated that it is not good to amend the agenda unless it is an emergency.  Jerry Lott stated he wants to help do things that help the system flow.  Johnnye Kennon asked that they make the motion of it being approved.  Motion to amend the agenda to add the following items was made by Frankie Mitchell; seconded by Charles Strong.  Vote was by the showing of hands.  No objection; motion was approved.

ITEM #5. Mrs. Rebecca Wilson, Minden High School Principal, to address the board concerning new “Roll Block” initiative.

ITEM #27. Discussion and authorization to declare all vehicles that have been deemed out of service as surplus and to be sold at public auction on Saturday, September 15, 2018.

ITEM #28. To approve Civil Design Group, LLC to complete topographic surveys in Survey Area 1 (Baseball Complex and access road) and Survey Area 2 (campus entrance drive) at Lakeside Jr./Sr. High School, in the amount of $10,925.00 or survey entire campus in the amount of $19,550.00 using Consolidated 3 Maintenance Funds.

ITEM #29. Pepper Fence Company to install panic bars on two gates at Doyline High School for the corrected amount for item #22, ($1,928.00) using Doyline Maintenance Fund.

Frankie Mitchell made the motion to take all items for Lakeside and Central Elementary Schools in global vote.  Motion was seconded by Malachi Ridgel.  Question by John Madden on the Chromebooks that have been requested by Lakeside School.  Principal, Denny Finley explained to him the reason as to why they have requested these Chromebooks.  Jerry Lott wanted to know if these are replacing the textbooks previously used.  John Madden stated on items 12 and 23 they are the same.  Items #3, #9, #10, #11, #12, #13, #14, #15, #16, #17, and #24. were global votes.  No objections; motions passed.

ITEM #2. Approve FY18-19 Consolidated Budget.  Motion to approve was made by Charles Strong; seconded by Ronnie Broughton.  No objections; motion passed.

ITEM #3.  Approve minutes from Regular Board Meeting, Monday, August 6, 2018.

Motion was made by Malachi Rigel; seconded by Linda Kinsey.  Motion passed.

ITEM #4.  Presentation by Mr. Rodney Taylor, of Taylor & Sons - Employee for the Month Ms. Amy Barrett, Secretary, Central Elementary School.  Due to the absence of the honoree, this will be rescheduled for October. 

ITEM #5.  Minden High School Principal Rebecca Wilson addressed the board and explained about a new program called “Roll Block”. “Reaching Optimal Learning Roll.” They had to add 45 minutes to their day for 830 students.  They meet every day.  Margaret Edens wanted to know how it fit into remediation and intervention.  It is during the school day.  The schedule includes three lunch periods.  Jerry Lott wanted to know if they get credit for yoga; she stated no.

ITEM #6.  The Federal Programs Department would like to request permission for the Federal Programs Supervisor/Director to attend the 30^th Annual NAEHCY (Homeless Conference) in Anaheim, CA on October 27 – 30, 2018.

Source of funding is Title I.  Motion to accept was made by Ronnie Broughton; seconded by John Madden.  Frankie Mitchell wanted to know how many people are going.  Mrs. Palmer will be the only one.  Homeless students that we have as of today is twenty.  Motion passed.

ITEM #7.  Webster Parish Parent Family Engagement in Education Policy and Grievance Policies for 2018-2019 presented by Mrs. Yolanda Palmer, Title I Federal Programs Director.

ITEM #8.  Webster Parish Homeless Policies and Procedures for 2018-2019 presented by Title I Federal Programs Director Mrs. Yolanda Palmer.  Global presentation was done by Mrs. Palmer.  Motion to accept was made by Charles Strong; seconded by Ronnie Rhymes.  There were no questions or objections.  Motion passed.

ITEM #9.  Requesting permission to advertise for a RFP (Request for Proposal) for waste Management and disposal services for the district. The contract with Get RID

Of It will end soon.  We are going to put this service out for bid if it is approved by the board.  We have been in this contract since 2013.  Two days a week they will do pick-ups.  Jerry Lott made the motion; seconded by Malachi Ridgel.  Jerry Lott wanted to know how much it will cost per month.  The monthly cost is $5,000.00.  He feels this has to be the best we have ever had.  Motion passed.

ITEM #10.  Approval for Central Elementary School to purchase 120 student Chromebooks with 4 carrier carts with baskets from Detel Computer Solutions in the amount of $37,596.00, using Consolidated 3 Maintenance Fund.

   ITEM #11.  To ratify the additional cost in the amount of $1,650.00 to Pro-Tint for   window film at Central Elementary School using Consolidated 3 Maintenance Fund.  

 ITEM #12.  Approval of installation of a new camera by Homeland Security     Company at Central Elementary School that was vandalized, in the amount of $500.00 using Consolidated 3 Maintenance Fund.

       ITEM #13.  Approve Lakeside Jr./Sr. High School to purchase from Detel Computer  Solutions 90 Chromebooks at $260.00 each, 3 charging carts at $1,599.00 each.  Two Chromebook Touches will be purchased to aid in data collection for $575.17; a total of $29,347.34 for social studies using Consolidated 3 Maintenance Fund.

 ITEM #14.  Approve Ground Works of Louisiana to refinish Lakeside High School  and Junior High gym floors in the amount of $3,815.00 using Consolidated 3 Maintenance Fund.

ITEM #15.  Approval of Lakeside Jr./Sr. High School to purchase 2 track protectors    from Minden Athletic in the amount of $1,401.99 using Consolidated 3 Maintenance Fund.

ITEM #16.  Approve the purchase of character banners and signs from Prosign Design, LLC for Lakeside Jr./Sr. High School in the amount of $1,916.00 using Consolidated 3 Maintenance Fund.

ITEM #17.  Approve Lakeside Jr./Sr. High School to purchase the purchase of 2 Lego Mindstorms core sets, 2 Lego Mindstorms expansion sets, 2 Lego Supplement sets, and 1 laptop to assist with the robotic competitions.  The total cost will be $2,403.58 using Consolidated 3 Maintenance Fund.

ITEM #18.  Approval for Doyline High School to purchase and install playground equipment from NVB Playground in the amount of $26,400.00 using Doyline Maintenance Fund. Frankie Mitchell made the motion to accept Items #18, #19, #20, #21, #22, #23 in global voting.  This motion was seconded by Penny Long.  No objections or questions; motion passed.

ITEM #19.  Approve Complete Landscape Solutions to purchase and install irrigation systems for the Doyline High School baseball and softball fields in the amount of $23,560.00 using Doyline Maintenance Fund.

    ITEM #20.  Approval for Doyline High School to purchase four ActivPanel Boards at a cost of $4,467.70; installed with training for a total amount $17,870.80 using Doyline Maintenance Fund.

   ITEM #21.  Approve Doyline High School to purchase from Detel one AXI Robotics System and Floor Stand in the amount of $853.00 using Doyline Maintenance Fund.

   ITEM #22. Approve G&G Drywall to install walls and door in office area to create storage at Doyline High School in the amount of $3,650.00 using Doyline Maintenance Fund.

   ITEM #23. Approval of Pepper Fence Company to install panic bars on two gates at Doyline High School for approximately $1900.00 using Doyline Maintenance Fund.

   ITEM #24.  Approve Lakeside Jr./Sr. High School to purchase 90 Chromebooks at $395.00 each, 3 charging carts at $1,599.00, each from Detel Computer Solutions for math teachers; total amount $40,347.00 using Consolidated 3 Maintenance Fund. 

   ITEM #25. Approve Kincade Recreation to tear down existing playground equipment from Harper Pathways to Excellence Center and reinstall at J.L. Jones Elementary School in the amount of $10,000.00 using District 6 1/2 Cent Sales Tax.  Motion was made by Frankie Mitchell; seconded by Ronnie Rhymes.  Linda Kinsey questioned the amount asking why it cost so much.  Johnny Rowland, Superintendent, explained that this amount was cheap.  John Madden questioned the age and the usefulness of the playground equipment.  It was explained that it is very new and modern; the mulch is already there at J.L. Jones; this helps to reduce the price of moving it.  The motion passed.

   ITEM #26. Adopt resolution authorizing the superintendent to sign the required   Louisiana Uninsured/Underinsured Motorist form reflecting the rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage.  Motion to adopt was made by Charles Strong; seconded by Malachi Ridgel.  No objection, motion passed.

   Item #27. Discussion and authorization to declare all vehicles that have been deemed out of service as surplus to be sold at public auction on Saturday, September 15, 2018.  Ronnie Rhymes and Frankie Mitchell stated they have an issue with it being advertised in the Minden Press-Herald before it has been brought to the board  for approval.  With no further questions or remarks, motion was made by Charles Strong; seconded by Ronnie Broughton.  Motion passed.

   ITEM #28.  FYI – Approved Field Trips

·        J.A. Phillips Elementary School students will be attending Minden High School  pep rallies this fall:

                   August 31, 2018 – approximately 50 students

                 September 7, 2018 – approximately 90 students

                 October 19, 2018 – approximately 50 students

             November 2, 2018 – approximately 50 students

·        Doyline High School EH students to travel to Digifest South at the Bossier Civic Center, Wednesday, September 26, 2018 

·        North Webster Jr. High 120 6^th grade students to travel to Barksdale AF BaseMuseum on Friday, September 14, 2018

   ITEM #29.  PERSONNEL REPORT- Personnel Supervisor, Robin Tucker stated  that there was an updated report placed in front of each board member’s station.  There were no questions.

ITEM #30.  Superintendent’s Report – The superintendent updated the board members on FEMA.  We are still waiting on reimbursement for the school gym (possible $400,000) and the stadium at Minden High School.  He stated that it has been a frustrating process.  At J.E. Harper Pathways to Excellence Center, he informed the board that there are about 62 to 63 students enrolled.  All schools are represented.  Every student is getting dual enrollment.  In the near future, we plan to have an open house.  There were no bids on the Springhill property.  The asking is $150,000.00.  Penny Long wanted to know where we are on advertising for it.  The superintendent explained that we are covering all the items of advertising.  Malachi Ridgel stated that we have been advertising, but we, as board members on the north end of the parish, can do what the board suggests.  Margaret Edens asked about just making it a parking lot.  John Madden stated we will have to continue to mow it; no one is interested at that price; realistically, we will be holding it for some time.  Superintendent Rowland stated that on October 1, 2018 at 5:00 P.M. we will have a Curriculum Committee meeting on school performance scores and share and compare with the one on the 2017-18 and 2018-19 school year.  He further explained about the growth and data of our students and how we are doing.  He will share all of this at our October 1, 2018 meeting.  We have our data and our numbers in.  We want them to grow and this is what we are focusing on.  Jeri O’Neal asked about one item on the personnel report that she wanted transparency on.  It was explained to her by Robin Tucker.  Charles Strong made the motion to go into executive session; seconded by Ronnie Broughton at 6:52 P.M.

   ITEM #31.  Go into Executive Session

         Executive Session pursuant to La.R.S. 42:17 (A)(2) to discuss pending litigation in   that matter styled “Cole et al v. Webster Parish School Board, et al” bearing

         Suit number 5:17-CV-01629 on the records of the United States District Court for the Western District of Louisiana.

          Motion to return to regular session was made by Malachi Ridgel; seconded by Jerry   Lott.  Motion to follow the recommendations of the attorney was made by John Madden; seconded by Margaret Edens.  Motion passed unanimously.  Linda Kinsey asked about board members being more active in the schools.  Frankie Mitchell stated their job is to set policies and approve bills and other things needing to be paid. 

   ITEM #32.  Announcements

·        Sales Tax Report for the month of July, 2018

·        Next Board Meeting, Monday, October 1, 2018

          No further business, meeting adjourned at 7:10 P.M.

           ___________________________________

          JOHNNYE KENNON, PRESIDENT

     _________________________________________

    JOHNNY R. ROWLAND, JR., SECRETARY