FILE: DJC
PAYROLL PROCEDURES
Salaries for professional personnel shall be paid according to the salary schedule established by the State plus added increments approved by the Ouachita Parish School Board. All other employees shall be paid according to a salary schedule formulated by the Board. Such a schedule shall take into consideration skill level and years of experience.
PAYDAY SCHEDULES
The salaries of all permanent employees shall be distributed over twelve (12) months, regardless of whether they work 9, 10, 11, or 12 months. The Payroll Department shall establish annually the pay dates and dates by which payroll documentation must be submitted (cut off dates). Employees who join the school system during the school year shall have their salaries pro-rated accordingly.
Employees hired after January 16, 2007 shall receive payment by direct deposit. Other employees shall have the option of being paid by direct deposit, but once direct deposit begins the employee shall not have the option to discontinue direct deposit. Employees shall have their payment credited directly to their bank account on the scheduled payday. It is the employee's responsibility to complete the Authorization for Electronic Deposit form, attach a voided check, and/or provide any other needed deposit information to the payroll department. The employee shall notify the payroll department prior to any changes in account status. Only checking accounts from approved financial institutions shall be accepted for direct deposit. The employee shall receive a notice of deposit that has the normal payroll information on it (i.e. withholding information, sick day balance, etc.).
Checks for Other than Salary
Stipends, summer school pay, overtime, travel reimbursements, and any other pay outside of normal salaries shall be paid as follows:
If the time sheet, or substitute form, with appropriate signatures, is received by the business office in accordance with the annually published business office calendar, then a payroll check will be issued that month.
If the time sheet, substitute form, or other documentation, with all appropriate signatures is received by the business office by the required date (cut off date) for that month, payment shall be made the next scheduled pay day.
Lost Checks/Incorrect Deposit Instructions
If a check was lost as a result of the employee failing to notify the central office of a change of address, incorrect data provided to the payroll department by the employee, or any other employee negligence, or lost by a postal system, the employee shall receive a replacement check within the next five (5) working days. If there was an administrative error or Direct Deposit comes back because of an administrative error, the employee shall receive an immediate correction.
TEACHERS SEPARATING
Teachers separating from the Ouachita Parish schools at the close of the school session may request in writing that they receive full payment for their services. Otherwise, they shall continue to receive their payment on a monthly basis during June, July, and August.
Teachers separating (retiring and terminating) from the school system during the school year shall receive payment in full for their services at the time of termination of services including 13th and/or 14th check based on the prior year check amount. The 13th and 14th check amount shall be prorated based on the number of days worked in the 13th and 14th accounting period.
Ref: La. Rev. Stat. Ann. ยง17:81
Board minutes, 1-16-07, 12-11-07
Ouachita Parish School Board