FILE: DJA
AUTHORIZED SIGNATURES
CHECKS
The Ouachita Parish School Board, in accordance with state law, shall require the President or Vice-President and the Superintendent, as secretary-treasurer, or any two (2) officers or persons designated by the School Board, to sign any and all checks issued in payment of expenditures. Payroll checks require only the signature of the Superintendent. The School Board authorizes the use of a facsimile signature device for those persons designated to sign checks. The Superintendent or his/her designee shall establish and maintain appropriate procedures assuring the proper issuance of all checks.
GENERAL CONTRACTS
Contracts obligating the School Board or school district shall be countersigned by the President of the School Board, the Superintendent, and/or appropriate personnel. Any person purporting to enter into any contract on behalf of the School Board, school district, or any school under the School Board’s jurisdiction, including but not limited to contracts with vendors or contracts of membership in any private or quasi-public entity, shall do so in compliance with policies adopted by the School Board and administrative procedures in effect at the time the contract is executed.
Incidental right-of-way agreements may be approved and signed by the Superintendent or his/her designee.
DAILY OPERATIONS
The adoption of the original budget and the adoption of all subsequent amendments by the School Board constitute the authority of the Superintendent and administrators of the School Board to incur liabilities and authorize expenditures from the respective budgeted funds during the fiscal year. The Superintendent and the Business Manager have the authority to enter into routine and necessary contracts or agreements to carry out the general business operations of the School Board. The Purchasing Agent has the authority to issue purchase orders in accordance with procedures outlined in the School Board’s purchasing policy and procedures manual.
GRANT PROGRAMS
Employees assigned by the Superintendent to direct, manage and implement grants awarded to the School Board or its schools are authorized to incur expenditures and enter into contracts to carry out the programmatic and fiscal requirements of the grant, in accordance with grant award terms and conditions and applicable federal, state or local policies and procedures, including signing all reports and authorizing payment requests necessary to receive grant funds.
BILLS, INVOICES, STATEMENTS
The School Board directs that only authorized school employees shall sign bills, invoices, or statements in accordance with pertinent accounting procedures.
TEACHER CONTRACTS
The Superintendent shall sign each teacher contract.
SCHOOL CHECKING ACCOUNTS
The School Board authorizes principals, with approval of the Superintendent, to open bank accounts for their schools and related clubs and organizations. The use of checking accounts at schools shall be in accordance with appropriate accounting regulations and procedures maintained by the Superintendent or his/her designee and in accordance with state laws governing student activity funds.
The Superintendent shall be given authority to make changes on school checking accounts as each school principal or school administrator changes, or at any other time deemed necessary, without the necessity of any additional resolution being adopted by the School Board. School Board personnel shall monitor the appropriateness of each checking account and shall be authorized to recommend to the Superintendent the closure of any account deemed necessary.
Recoded from DJAA and revised: June 27, 2017
Revised: August 28, 2018
Ref: La. Rev. Stat. Ann. §§17:81, 17:83, 17:97
Board minutes, 6-27-17, 8-28-18
Ouachita Parish School Board