FILE: JHB
STUDENT ACTIVITIES FUNDS MANAGEMENT
The Iberia Parish School Board recognizes that from time to time schools must attempt to generate funds to supply needed instructional materials and supplies, as well as provide other benefits to the school and student body. All fees, fundraising activities, and other sources of student activity funds managed directly by the school shall require approval of the Superintendent and/or his/her designee.
General cash controls, receipt and disbursement of all monies, reports, and other accounting practices to be followed shall be in accordance with procedures outlined by the Superintendent and staff. All teachers, principals, and any other school personnel who handle cash, receipts, or disbursements of school funds shall be required to abide by the stated guidelines.
Accounting guidelines shall ensure:
The proper identification of money belonging to various groups
and organizations or money raised and designated for various purposes.
Proper crediting of deposits, with receipts issued depositors.
Safeguarding of cash and prompt deposit of all money received.
Proper authorization for purchase.
Proper authorization before payment of invoices.
Payment of bills by check, signed by group sponsors as authorized
by the principal.
Prompt payment of bills.
Deposit tickets and invoices filed in orderly manner.
The Board shall receive monthly reports from principals of all income, expenditures, and balances of the schools’ various accounts.
FUNDRAISING ACTIVITIES
The Iberia Parish School Board recognizes that citizens, students, Board personnel, other persons and organizations may wish to express support for a particular school or the school system by participating in school-sanctioned fundraising activities. The Board shall require that such fundraising projects be conducted so that they do not interfere with educational objectives or community standards.
Any school club or organization shall request permission from the principal and approval of the Superintendent or his/her designee prior to engaging in a fundraising activity. The principal shall submit to the Superintendent or his/her designee a Request for Fundraising disclosing a need for the fundraising project. Plans for such activities should be made well in advance of the event, and the total fundraising efforts in a school shall be limited based on needs. The manner in which funds are to be spent shall be clearly defined prior to any fundraising activity that is sponsored by a school or group.
The School Board shall not permit door-to-door soliciting or sales involving students at any grade level. However, this prohibition does not preclude organized off-campus fundraising activities done under the direct supervision of faculty, booster groups, or other adults, if such activities are approved by the principal. Other special sales or solicitations for advertisements may be conducted by phone or mail. If personal visits by students become necessary, they shall be restricted to businesses only, and the students must be in groups of at least two (2).
Fundraising by popularity contests in which the sale and explicit purpose is to elect a student to a position based on the total amount of money collected by that person shall be prohibited.
CHARITY DRIVES
A school has permission to participate in charity fundraising drives during each school session. Fundraising drives for approved charitable organizations must have the approval of the Superintendent or his/her designee.
All donations made as a result of charity fund drives by a school or the Board shall be made without any recompense, expectation of benefit, or receipt of anything of economic value. Schools shall not be allowed to accept raffle tickets, prizes, or any other benefit in return for donations to an outside charity.
Ref: La. Rev. Stat. Ann. §§17:81, 17:196, 17:414.3, 17:2091, 17:2092, 17:2093, 24:515, 39:1301, 39:1302, 39:1303, 39:1304, 39:1305, 39:1306, 39:1307, 39:1308, 39:1309, 39:1310, 39:1311, 39:1312, 39:1313, 39:1314, 39:1315, 42:1101, 42:1102, 42:1116, 42:1121, 51:224
Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education
Board minutes, 8-99
Iberia Parish School Board