FILE:  GBRB

Cf:  GBN

EMPLOYEE ATTENDANCE AND SCHEDULE

The Iberia Parish School Board shall require all personnel to follow the school calendar and holiday schedule during the school term.  In conformity with the School Board’s adopted calendar, employees shall report to their designated work locations in the prescribed manner and at the prescribed time as established by their Department Heads.  Tardiness, unexpected absence, or failure to report to work as scheduled may result in disciplinary action.  In cases of anticipated absence or where the employee cannot report to work as scheduled, the employee shall notify his/her supervisor as soon as possible after the employee becomes aware that he/she will be absent from work.  Continual absence by the employee shall be conveyed to the employee’s supervisor on a regular basis.  The frequency of contact that may be required shall be determined by the supervisor.

SCHOOL SITE EMPLOYEES

Principals and the administrative staff should be in their buildings ahead of students or teachers and should remain in their buildings until students and teachers have gone from school.  Principals who leave their buildings for any purpose, other than attendance at civic clubs, principals' meetings, going to the administrative offices of the School Board, or other routine business affairs connected with the schools shall secure prior approval of the Superintendent or his/her designee for such absence.

The maximum school day for teachers shall be seven and one-half (7½) hours.  Teachers are expected to be at school at least fifteen (15) minutes before school starts and may leave school no sooner than ten (10) minutes after the close of school each day.  Teachers shall be permitted to leave school grounds during their duty-free lunch period using prescribed procedures for checking out and back in to the school campus.  School day shall mean the regular student attendance hours, whether or not students are actually present.

All lunchroom workers shall work a minimum of thirty-five (35) hours per week; the daily schedule shall be established by the Child Nutrition Supervisor subject to the approval of the Superintendent.

Maintenance workers shall work five (5) days per week from 7:00 a.m. to 3:30 p.m., with an hour lunch break Monday through Friday.  All maintenance personnel are subject to call at any time in emergency situations.  Maintenance work will be scheduled by the General Manager of Maintenance.

Principals and department heads shall be authorized to adjust staff personnel schedules during the work week in order to prevent any employee incurring overtime work, unless properly authorized.

SUMMER WORK SCHEDULE

The Superintendent, with notification to the School Board, shall establish the summer work schedule of all summer workers that may vary from normal business hours.

ABSENCES DURING DAY

No teacher or other employee shall leave the school campus or work location without having first obtained permission from the principal/building administrator/immediate supervisor or each’s designee.  Teachers shall be required to sign out, stating the reason for leaving school.  Upon returning, the teacher shall sign back in and note the time of his/her return.  An employee's immediate supervisor may authorize an absence during the business day.  The Superintendent or designee must grant permission for a period of one day or more.

Reporting Absences

For non-exempt employees, all absences as defined above of one (1) hour or more shall be reported by the principal or immediate supervisor and shall be recorded and counted toward an employee's leave time on the monthly report forms provided.  However, the principal or immediate supervisor shall be allowed to record and count less than one (1) hour at his/her discretion.  For exempt employees, the immediate supervisor shall comply with all Federal Wage and Hour Regulations before disallowance/ docking of any pay for such employee.  It shall be the responsibility for all Department Heads to properly classify all exempt/non-exempt employees.

Tardiness

Employees who are habitually tardy are subject to discipline which could result in reduction in pay.  Continued tardiness or early departures shall be investigated to determine if the employee is in willful neglect of his/her job responsibilities.  These matters shall be handled by the building principal or appropriate authority, who shall follow personnel guidelines in recording, investigating, and referring the matter for further action.

Unauthorized Absence

Any employee who is absent from work and who has not received an authorized leave shall be considered on unauthorized leave.  Any employee on unauthorized leave shall receive no pay for those days which constituted the unauthorized leave and may be subject to dismissal and/or other disciplinary actions.

Revised:  August 22, 2012 (Effective:  June 13, 2012)

Revised:  February 15, 2023 (Effective:  February 15, 2023)

Ref:    La. Rev. Stat. Ann. §§17:81, 17:1186, 17:1201, 17:1202, 17:1203, 17:1204, 17:1206, 17:1208, 17:1208.1

Board minutes, 2-83, 8-22-12, 2-15-23

Iberia Parish School Board