FILE: BC
SCHOOL BOARD MEETINGS
The Iberia Parish School Board has the authority to hold as many School Board meetings per month as the School Board deems necessary, but is required by state law to conduct at least one meeting per month. Regular meetings of the School Board shall be held on the first and third Wednesday of each month at 5:30 p.m., except when a meeting date falls on a legal holiday, in which event the School Board shall announce, in its regular meeting prior to the holiday, the next meeting date. All meetings of the Iberia Parish School Board shall be conducted at the School Board’s Office, located at 1500 Jane Street, New Iberia, Louisiana, unless otherwise specified on the agenda for a meeting or as the School Board may specify. As circumstances may dictate, the time, the date, and the place for regular meetings may be changed by the School Board. A reminder notice of all School Board meetings shall be sent all School Board members at least five (5) days in advance of the meeting.
At any regular or special meeting of the School Board, no business may be transacted which does not come within the purpose or purposes set forth in the agenda for the meeting, except upon unanimous approval of the members of the School Board present at that meeting. The motion to add an item not on the agenda shall identify the item with reasonable specificity, including the purpose for the proposed addition to the agenda, and shall be entered into the minutes. In keeping with state law and School Board policy, prior to any vote to add an item to the agenda, there shall be an opportunity for public comment on the motion.
The public and news media shall be informed of the dates of all regular and special meetings.
All meetings shall be open to the public except meetings that meet the criteria described in Louisiana law for being closed meetings.
Official actions or decisions shall be made only in official meetings of the School Board. No member of the School Board, nor any committee of the School Board, shall have the power to act in the name of the School Board outside of official School Board meetings unless so designated by a majority of the School Board duly convened.
SPECIAL BOARD MEETINGS
Special meetings of the School Board may be called by the President or in his/her absence, a Vice-President. Any requests for special meetings from individual members of the School Board shall be relayed to the President for his/her determination. Special meetings shall also be called by presenting to the Superintendent a written request signed by the majority of the entire School Board.
A notice of all special meetings, either oral, verbal, or by domicile service, giving the time, place and agenda of the meeting, shall be provided each School Board member by the Secretary of the School Board at least twenty-four (24) hours before the hour of the meeting. In the event of extraordinary emergency, special meetings may be called without written notice, but the School Board shall give notice of the meeting as circumstances permit.
Any call for a special meeting shall specify the items to be considered and only such items shall be considered.
ADJOURNED MEETINGS
If at a regular meeting or a special meeting the School Board is unable to complete its work, an adjourned meeting can be scheduled for later the same day or some other convenient time before the next regular session, by the adoption (as applicable) of a main or privileged motion to fix the time to which to adjourn or of a main motion to adjourn until the specified time.
A simple majority of School Board members present and voting may adopt any motion or any policy and/or regulation; otherwise a majority of the full membership or more is needed when specifically required by law or School Board policy.
QUORUM
A quorum for the transaction of official business shall consist of a majority (8) of the members of the School Board. When a quorum of the School Board has convened and neither the President, a Vice-President, nor Executive Committee Member-at-Large is present, the members shall elect one of their number to serve as President for that meeting.
Official meetings of the School Board may only be held when a quorum is present.
Revised: April, 2011
Revised: June 20, 2018
Ref: La. Rev. Stat. Ann. §§17:81, 42:12, 42:13, 42:14, 42:15, 42:16, 42:17, 42:19, 42:20, 42:24, 42:25
Board minutes, 9-88, 9-04, 12-15-10, 6-20-18
Iberia Parish School Board