FILE: BCBD
AGENDA PREPARATION AND DISSEMINATION
The Iberia Parish School Board shall direct the Superintendent to prepare, or cause to be prepared, an agenda for all regular and special School Board meetings. Items of business may be suggested by School Board members, administrative staff, employees, of the school district for inclusion on the agenda. The agenda shall not be changed less than twenty-four (24) hours, exclusive of Saturdays, Sundays, and legal holidays, prior to the scheduled time of the meeting.
Each item on the agenda shall be listed separately and described with reasonable specificity. Before the School Board may take any action on the agenda item, the presiding officer shall read aloud the description of the item.
A request to be considered for a place on the agenda of any items by a School Board member, employee, or by any group or individual, administrator, or employee shall be filed in writing with the Superintendent no later than five (5) calendar days preceding the next scheduled School Board meeting. Any material to be used must be submitted at the time of the request.
The Superintendent shall be authorized to waive the five-day requirement if in his/her judgment the matter to be brought before the School Board is of an emergency nature. In the event the five-day requirement is waived, and the agenda has been made available to School Board members, the Superintendent shall, if time permits, make a supplement to the original agenda available to School Board members. Otherwise, the School Board shall be apprised of his/her action in waiving the time requirement at its next meeting.
The Superintendent shall be authorized to decide which matters are of a sufficient importance to require School Board attention. The Superintendent's decisions may be appealed to the President of the School Board. Matters which should be handled by the Superintendent and staff shall be left off the agenda and handled by the professional staff in order to conserve School Board time. In the event the Superintendent and staff cannot solve the problem to the satisfaction of the person or delegation, the matter shall be presented to the School Board at the earliest possible date.
Items of business not on the agenda may not be suggested from the floor for discussion except upon unanimous approval of the members present at a meeting. The motion to add an item not on the agenda shall identify the item with reasonable specificity, including the purpose for the proposed addition to the agenda, and shall be entered into the minutes. In keeping with state law and School Board policy, prior to any vote to add an item to the agenda, there shall be an opportunity for public comment on the motion.
All School Board meeting materials and supporting data shall be distributed either by mail or hand carried to the members of the School Board at least five (5) days prior to any School Board meeting, whenever possible. Personnel changes shall be distributed at least ten (10) days before the scheduled meeting, whenever possible. Committee reports shall be distributed to School Board members at least twenty-four (24) hours in advance of any meeting, whenever possible.
Revised: April, 2011
Revised: December 19, 2012
Revised: November 5, 2014
Ref: La. Rev. Stat. Ann. ยง42:19
Jackson v. Assumption Parish School Board, App. 1 Cir. 1995, 652 So2d 549, 1994-0901 (La. App. 1 Circ. 3/3/95)
Board minutes, 9-1-10, 12-19-12, 11-5-14.
Iberia Parish School Board