FILE:  BCBH

Cf:  ABD, BBA

 

MINUTES OF BOARD MEETINGS

 

 

The Beauregard Parish School Board shall require written minutes of all of its open meetings be kept.  Such minutes shall include:

 

  1. The date, time, and place of the meeting.

  2. The members of the public body recorded as either present or absent.

  3. The substance of all matters decided, and, at the request of any member, a record, by individual member, of any votes taken.

  4. Any other information that any School Board member requests be included or reflected in the minutes.

 

The Superintendent shall be responsible for keeping all minutes of the School Board and within twenty (20) days after the meeting, shall present them to be published one (1) time in the official journal of the School Board.  The minutes shall be mailed to School Board members prior to the next official meeting.  The acts of the School Board shall be attested to by the signatures of the President and Secretary to the School Board.

 

The School Board officially records by audio tape the minutes of School Board meetings.  Newspapers, radio stations, and television stations are allowed to record the meetings. The original minutes and all records of the School Board shall be filed and maintained in its administrative offices as public records for at least six (6) years unless otherwise disposed of according to law and shall not be removed therefrom.

 

The School Board shall post on its website a copy of the School Board minutes made available for publication and shall maintain a copy of those minutes on its website for at least three (3) months after the posting.  The School Board shall post the minutes on its website within ten (10) days after publication in the official journal.

 

The minutes shall be public records and shall be made available within a reasonable time after the meeting except where such disclosures would be inconsistent with statutory provisions.  Public inspection by any citizen shall be permitted during regular office hours in accordance with policy CN, Administrative Records.

 

OFFICIAL JOURNAL

 

The School Board shall select a newspaper as the official journal of the School Board to publish all official minutes of School Board meetings, as well as all other legal advertising.  The official journal shall meet all qualifications as outlined in state law and any others the School Board may prescribe.

 

Revised:  September, 2004 Revised:  March 17, 2011
Revised:  May 10, 2007 Revised:  November 13, 2014

 

 

Ref:    La. Rev. Stat. Ann. ยงยง14:132, 17:81, 17:91, 42:12, 42:13, 42:19, 42:20, 42:23, 43:141, 43:144, 43:145

Board minutes, 5-10-07, 3-17-11, 11-13-14

 

Beauregard Parish School Board